How to print individually save mail merged letters
The mail merge process is a very powerful tool for generating personalized documents. It combines a Word document with a data source, such as an Excel spreadsheet or Access database, to create a personalized letter for each recipient.
To make the merge work, a data file must contain information about the recipients that is exactly the same for each person. For example, the first name and last name fields in a spreadsheet must match the corresponding first- and last-name fields in the mail merge template.
Creating the data file for a mail merge is a relatively simple task. It requires you to write a list of names and addresses in a spreadsheet and then add the columns that you want to use for the mail merge template.
Once you've created the data file, you can start working on the mail merge template in Word. You can personalize the template by adding address blocks with a greeting placeholder or other custom fields.
The first step is to set up the address block by clicking Add an Address Block in the Mailings tab and selecting the recipient list. When you insert an address block, the Mail Merge Wizard displays a preview window that lets you verify that the address is correct.
Next, you can begin typing the content for your letter. A greeting placeholder will automatically appear in your template file, if you have one.
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